Top 5 Advantages of Cloud Based EHR Systems

With the new health reform also known as "Obama-care" its has become more evident that the government is enforcing that medical providers especially those who bill Medicare have an EHR system. One may ask why should they have an EHR system and what is the benefits that are to be had or gained by implementing an EHR system? Well, for starters a certified EHR system will allow for providers to cash in on the federal incentives that ate available for them, through systems that are certified as meaningful use. Of course with the meaningful use incentive there are milestones that must be met in order to qualify for the incentive and providers must ensure that they report the proper paperwork in order to collect on the money that is out there.  So you do a little to gain a lot. A medical provider stands to reduce his/her costs, decrease claim denials and also boost his/her patient retention by reducing the amount of time it takes to effectively check-in a patient and also check their eligibility for care.

Now that that is out of the way lets look at a comparison of the 2 most prominent forms of EHR/EMR systems. The two we will be discussing today are Client based servers and Cloud based EHR/EMR systems. Many providers are scared to go digital with their records because they feel that it may be a complicated process, but it doesn't have to be. This is the reason for this message is to show that by using a cloud based EHR/EMR system you can cut out the complication and get down to business.

Okay, so lets look at Client server systems. Client-server systems store data in house, requiring a server, hardware and software that has to be installed in the medical providers office. Traditionally in -house servers have been deemed the nor, practices are finding themselves switching to the cloud for numerous reasons. Just for instance, say you have an office and you are using hard drives, or servers that are located on the property, and a bad storm, or fire breaks out, what happens to all of your files? Well, I'll tell you they are lost, and now one has to start from scratch. Who wants to have to start all over from scratch? I certainly would not want to deal with that hassle. So look at the cloud based system and this alone should be a reason why medical providers would look to transition from client servers to the cloud.  The cloud can be accessed from any computer, or tablet device and data will be encrypted multiple times and then backed up in redundancy. Which means for medical providers that they will never lose their documents on their patients and it is secure and offers HIPAA compliance. 

So cloud based systems are able to be accessed via the web and the data form the practice is stored in an external servers and you only have to have an internet connection to be in touch with the important records you need. The cloud can save your practice and provide you with the simple security that if your office burns down, is broken into and records and hard drives are stolen that you still have control and will not have to start over from scratch. Some of the benefits that to be had by using/implementing a cloud based system will be covered in the next few paragraphs so keep reading to find out.

1. Implementing a cloud based EHR system is simple. Cloud Based EHR software is powered by the internet and not by a hard drive on a computer, meaning that no hardware or software needs to be installed on your server/hard drive. Practices are able to prevent the interruption of their cash flow and receive a faster return on their investment with an implementation process that will not take the medical providers staff out of the office. It is also a quicker implementation process than the traditional client based server systems.

2. There are tremendous savings to be had from Cloud Based EHR systems. This can be one of the greatest obstacles fro small medical practices to overcome, which is the initial cost of EHR installation and implementation. Many of the client-server based systems can cost practices upward of $40,000 to just setup and install the equipment, not to mention providers will have to pay for update patches, licensing fees, maintenance costs and also training for the staff which can cost up to $1500 a person depending on the company one is using.  With the cloud based system providers will pay a fraction of the upfront cost associated with client-server based systems and most cloud based EHR companies offer free upgrades and training when things change and many times it is virtually seamless.

3. The IT requirements are reduced when medical providers and their practice decide to move their medical records to a cloud based system. Instead of having to coordinate with IT experts to configure, test, run and update hardware and software all of that is already done for the provider by the Company that hosts the EHR system for the medical provider choosing to use them which means that the headaches are diminished. Updates are also done automatically in web-based systems, so practices are running on the most current systems available. 4. Growth is simplified with EHR systems that are cloud based. Small practices are able to grow without IT hassles. Web-based EHR systems make it easy increase the number of new users, doctors and locations. Web-based software allows flexibility for small practices to think outside the box without breaking the bank. 5. Web-based software provides better accessibility over client-server systems because users are able to securely log in to the system from anywhere they have an Internet connection. By giving medical providers the ability to access the system outside of the office allows them, their staff and patients to collaborate more effectively in a secure environment in order to provide better continuity of care.

4. Growth is simplified with cloud based EHR systems. Small practices are able to grow without IT hassles and headaches. Web-based EHR systems make it easy increase the number of new users, doctors, and locations. Web-based software allows for small practices to have a greater flexibility and not break the bank.

5. Web-based software provides better accessibility over client-server systems. The cloud gives medical providers ease of use from any computer with an internet connection that will allow them to log on to a secure system. Having the ability to access their system outside of the office gives doctors, their staff and patients an effective system that will boost the continuity of care.

With these truths about the cloud based EHR system why are many doctors still very skeptical about about them? Well some may feel that security is a problem or there is a lack there of, this is simply not true. When going into any endeavor it is understandable there is going to be some uncertainty, but when dealing with web-based or cloud based services they are actually more secure than client-servers and paper.

See, cloud based/ web-based systems achieve HIPAA compliance because the information that is stored in them has goes through data centers that with bank level security and such a high level of encryption that the data is deemed to be unreadable even if a security breech happens the data will not be able to be retrieved except for those who have a log on. It is definitely safer than paper because paper can be lost, stolen, burned, blown away or simply just misplaced, but when dealing with a cloud you don't have to worry about theft, or natural disasters.

The future is upon us and we are moving into the digital age and soon most of the day to business will be done via the internet and storage will be the cloud. So stop procrastinating and losing out on time and money look at the benefits that the cloud offers and look how your operation is running now and make a decision for your future.

For more information contact Triple E Medical Solutions LLC
Phone: (888) 338-7293
Email: info@tripleemedicalsolutions.com
Website: Triple E Medical Solutions LLC

The Truth Behind Why Doctors Lose Money.

Alright, so you read the title of this post and are super interested as to why doctors are really losing money, right? Well I hope so because the truth may hurt some people and their feelings, but it is none the less the truth. First, before we go into depth about the subject at hand I would like to give you a little background and premise for this truth I have found. My wife an I have been in business for the past 18 months and we have encountered many different office managers and observed medical office workflows and have been able to conclude that some of the people running medical practices just don't know what they are doing. I have encountered many office managers and receptionists that just don't have a clue of whats going on in the practice they work in. Partially because they are getting paid and really just don't have to know and now one is really holding their feet to the fire sort to speak.

Incompetent staff members make businesses and medical practices lose tons of money as well as patients and clients. Look, its simple if you have a staff that is fluent, and well versed in the daily operations and customer service than you can save yourself headaches in the long run. I got it sometimes your staff may be comprised of friends and family,honestly who cares if they know what they are doing, but its when they don't that it hurts your pockets and your business. All in all it is safe to say that members of your staff should be trained and have some type of credentialing in order to ensure that you are producing quality work and ensuring that everything is done right the first time around. We, are all human and can make mistakes, but when mistakes become the standard there is an obvious problem that needs to be fixed.

Being ignorant in an area that concerns finances should not be an option for staff members, because they rely on the revenue that comes in so that they can be paid. I would hope that anyone that is working the front desk or processing the claims for a provider would be properly trained and not just "winging it". Just winging it doesn't pay the bills. Maintaining a constant and growing knowledge base is key to the success of individuals as well as companies and medical practices. When members of your staff start becoming complacent and no longer demonstrating the eagerness to excel then it may be time for you to let them go and get people on board that are hungry to see your business grow and have your best interests in mind.

Don't take this a bashing of staff members or employees but rather an education of what to look for and to be mindful in the hiring process so that you are getting the optimal candidate for the job that will provide you with the best outcome and desired results.

What is Meaningful Use and How Does It Impact My Practice?

The Medicare and Medicaid EHR Incentive Programs are unfolding in three steps:

• Stage 1 (launched in 2011): Encourages adoption of electronic health records (EHRs), focusing on data capture and sharing. All providers begin Meaningful Use participation by meeting the Stage 1 requirements.

• Stage 2 (2014): Addresses advanced clinical processes and the ability to exchange information privately and securely. CMS recently finalized the rule that specifies the Stage 2 criteria.

• Stage 3 (date to be announced): Expected to address the ability to use that information to improve quality of care, achieve better quality outcomes, simplify administrative systems, control costs and manage public health and population.

The incentives for participating in Meaningful Use are considerable: under the Medicare EHR Incentive Program, eligible professionals (EPs) can receive up to $44,000 over five years. In the Medicaid EHR Incentive Program, EPs can receive up to $63,750 over six years.

Penalties

However, if Medicare eligible professionals do not adopt and successfully demonstrate Meaningful Use of a certified EHR technology (CEHRT) by October 1st, 2015, the EP’s Medicare physician fee schedule amount for covered professional services will be adjusted down by 1% each year.

The adjustment schedule is as follows:

• 2015: 99% of Medicare physician fee schedule covered amount

• 2016: 98 % of Medicare physician fee schedule covered amount

• 2017 and each subsequent year: 97% of Medicare physician fee schedule covered amount

These penalties will add up to significant, ongoing costs—and could put some practices at risk.

Currently, the only potential relief from these adjustments is if less than 75% of EPs have become meaningful users of EHRs by 2018. In that case, the adjustment will change by 1% point each year to a maximum of 5% (95% of the Medicare covered amount).

In addition, the Recovery Act allows for hardship exception from the payment adjustment in certain instances. The exemption must be renewed each year and will not be given for more than 5 years. CMS is developing more information on payment adjustments and the requirements to qualify for a hardship exemption. Using the right EHR can help providers make better care decisions by using comprehensive patient information, reduce and prevent medical errors, and improve patient outcomes.  If you haven’t yet adopted an EHR, or are dissatisfied with your current product, it is not too late to implement the right system and plan for success with Meaningful Use and beyond.

If you are looking to be able to attest for the meaningful use incentive it is imperative that you begin now and get a certified EHR system in your practice.

Don't Be Afraid of change, It Could Save Your Practice.

 Don't let the new healthcare laws and rules get you under the weather. Look to the experts to get you where you need to be. It's simple to get in compliance and we definitely have the tools to help you boost your patient engagement, as well as boost your profits from your medical insurance reimbursements. Trust that the Evolving, Efficient, Experts in Healthcare can make your practice do a 360 and make those A/R turn from red to green. We are giving you the green light to take your practice back and make it the haven you have dreamed of. Our state of the art system is adaptive to you and your personality and not the other way around. You have full control over what you want it to look like and how you want it to work for you. No longer will you have to waste countless minutes or hours searching for paper files, we can cut it down to merely seconds with our automated system. Now, I for one am not looking to waste time because for you your time is needed to be dedicated to your patients and not to charting. See more patients and waste less time. Sounds like a win win right? Well, yes it is a win win for you, your staff and your practice as a whole.  We are in the business of helping medical providers get the money they have been losing. We can help you do a total restructuring of your practice's practices. Let Triple E Medical Solutions do the back end business and you focus on what you trained and practiced for years to do, which is take care of patients.

It is no secret that most people are really scared of change and usually don't just get up and make a drastic change at the drop of a dime. Well we are not asking you to change from your practices but improve on them and take some suggestions that will ultimately make you more profitable than ever. You may love the system that you are using and if that is the case then simply don't make the switch but look to us to run your system for you, so that you and your staff can focus on the more important things such as your incoming and outgoing patients. Simply put we are able to accommodate any type of system and we are able to do what we do effectively and without error. 

We are dedicated to providing our customers and clients with superior customer service and satisfaction. We pride ourselves as being the experts that can make a difference in your business as well as your cash flow. Don't be afraid to make a change it could save your practice. 

Contact us today and see how the difference can be made with some simple easy steps. 


Phone: (888) 338-7293 FAX: (888) 391-2109

EMAIL: info@tripleemedicalsolutions.com

WEBSITE: http://www.tripleemedicalsolutions.com

ICD-10 Transition, Do You Have A Plan?

It's no secret ICD-10 is coming and if you are not ready, it could have devastating effects on your practice. CMS has stated that they will not delay the implementation of ICD-10. Don't wait until it is to late because your medical reimbursements will go down to zero and your medical insurance claim rejection and denial rates will skyrocket; not to mention you will not generate any revenue.  Well, why would you not want that revenue? You need that revenue, in order to sustain your practice and see the people who need your services and depend on you for their health and well-being. 


As of 12 am October 1, 2014 all medical insurance claims will have to be submitted using the ICD-10 code set. Patients insurance claims that have a date of service before October 1, 2014 will still be coded using ICD-9.  It is time that you start your transition because the longer you wait the harder it will get. Making the transition now will allow you the freedom to focus on your patients and not have to worry about the financial piece when it comes down to the deadline. You will be ahead of the game. The transition to ICD-10 doesn't have to be hard, but it will take some input on your part as you pick apart the code set to identify the ICD-9 code that will correspond with the ICD-10 code in order for you to effectively generate a new superbill and properly code in order to get paid. The bottom line is that no matter how you look at it your medical practice is a business. A business has to generate capital in order to remain open. 

Here is a brief list of questions you should ask yourself or vendor when preparing your transition from ICD-9 to ICD-10. 

•  Is your practice management system ICD-10 ready?
• Can your practice management system store both code sets ICD-9 and ICD-10?
• How much will the ICD-10 upgrade cost?
• Are you aware of the revised CMS 1500 forms?
• Is your billing service prepared for ICD-10?  

 By writing down and asking these question you can really start to drill down where you need to focus and who need to focus on during your transition period. There are plenty of advantages that will come from making the switch from ICD-9 to ICD-10. The Centers for Medicare & Medicaid Services has given us nine and here they are:

•  Measuring the quality, safety and efficacy of care
•  Designing payment systems and processing claims for reimbursement
•  Conducting research, epidemiological studies, and clinical trials
•  Setting health policy
•  Operational and strategic planning and designing health care delivery systems
•  Monitoring resource utilization
•  Improving clinical, financial, and administrative performance
•  Preventing and detecting health care fraud and abuse
•  Tracking public concerns and assessing risks of adverse public health events

Change is difficult and can sometimes be intimidating to some, but you have to overcome the fear and embrace the changes that are to come within the healthcare industry.  Some doctors have stated that they will just close their doors before they comply and some will, but many won't because it is their livelihood. These changes do not have to be difficult for you. There are plenty of resources out there that have been developed to help medical providers to get in compliance and stay in compliance with the changes that will ultimately effect their entire practice. ICD-10 is just a small portion of the change but will have a huge impact if you do not make efforts to transition now. 

The time to act is now and not October 1, 2014. 

For further information regarding transitioning to ICD-10 do not hesitate to contact Triple E Medical Solutions LLC. We are here to make the transition as smooth as possible and set you up for success not only tomorrow but well into the future, so let the Evolving Efficient Experts in Healthcare give you a real time solution for the real time problem you are facing. Contact us today so you can see how our solutions are bridging the gap in the healthcare industry.

Phone: (888) 338-7293  Fax: (888) 391-2109
Email: info@tripleemedicalsolutions.com 
Website: www.tripleemedicalsolutions.com 
Facebook: Triple E Medical Solutions LLC
Twitter: @TripleEMedical